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Office of Data Strategy

What we do

Some of the projects we complete regularly are:

Annual Reports

  • U.S. News & World Report data collections and rank analyses
  • Title II reporting
  • Program assessment reports
  • Summary of instruction reports for annual faculty reviews

Data and Research Support

  • Custom query and report development using ASU enterprise data
  • Analytics site and dashboard development
  • Next Education Workforce research support
  • Research projects and partnerships
  • Program improvement analysis
  • Grant reporting
  • Ensuring data integrity and coordination

Surveys

  • End of program survey
  • Custom survey creation and distribution
  • Course evaluations

Course Evaluation

  • Data collection and reporting
  • Faculty advancement reports and supports
  • Course quality data collection

Program Assessment

  • New program plan development and coordination
  • Data collection and reporting to support faculty
  • Consultation and advisement on plan and report development

Data Resources

Internal to MLFTC

  • MLFTC Data Dashboards - MLFTC faculty and staff can be granted access to the data dashboards we have that provide information on aggregated student data. This can provide context on things like enrollment, graduation, and demographic numbers by program. For more information on what dashboards are available and how to get access, check out this dashboard guide document.
  • Data Coordination Form: a form to submit to our office to request MLFTC data or other research support. Some of the data we can provide includes:
    • Placement data
    • Student demographics
    • Enrollment and graduation counts
    • Staff, faculty, and HR data
    • Course and program information
    • End of Program survey results
    • Title II pass rates
    • Teacher prep alumni employment data

ASU-wide 

  • University Office of Institutional Analysis: facts at a glance and a variety of reports produced by the university.
    • ASU Facts: quick links to ASU public data about enrollment, new students, retention/graduation rates, financial aid, and faculty. 
  • ASU Analytics: sign in and join groups to view published data dashboards.
  • UOEEE Survey Data: results from university-wide student and alumni surveys.
  • Academic Enterprise Dashboards: created by the office of the provost, current and historical data about students, faculty, staff, and programs presented in various visual and tabular formats.

Outside of ASU

Work with us

If you are in need of research support or looking for data that you can’t find in the resources listed above, we would love to provide assistance! Please submit a response to our Data Coordination Form below and we will get in touch with you within the week.

Data Coordination Form


Who we are

Ashley Bennett, Data Analyst Senior

Claire Shaner, Research Analyst

Emile Eich, Research Analyst

Mark McCain, Director, Data Strategy and Compliance

Audrey Enz, Certification and Compliance Specialist

Cindy Licata, Manager, Certification and Compliance

Learn more

Data Privacy Information

ODS wants to assist with faculty research while fulfilling its obligation to respect student data privacy. As we fulfill your data requests, there may be FERPA or IRB-related limitations: 

  • All staff and faculty members are bound by FERPA
  • For a helpful decision-making tool, see the ASU Research Administration FERPA Flowchart.
  • If you intend to publish or publicly present the data you are requesting, you may need IRB/Human Subjects approval.
  • Consider how you will store your data, see this Data Handling Matrix resource.
  • If you are going to have access to Personal Identifying Information, permission to data may need to be granted, ODS can help secure permission to information such as: 
    • Consideration for small cell sizes
    • Best practices for secure transmission of data
    • Confidentiality agreements

FAQs

What’s the difference between ASU Institutional Analysis enrollment counts and MLFTC Office of Data Strategy counts?

The table below summarizes some of the key differences in methodology for producing frequently requested counts of enrollment data. Depending on the purpose, you may wish to use counts produced by either ASU Institutional Analysis methods or MLFTC ODS methods.

ASU Institutional Analysis

  • Primarily uses Census data (University 21st day)
  • Data from Fall sessions A&C (excludes non primary programs)

    Online programs: IA data may not include students in programs that start in session B or cases where students’ first enrollment is in session B

  • Methodology is consistent with federal reporting

  • Teacher certification (TC) programs: IA may under-report and may not include TC students that exist in other colleges

    No differentiation between traditional and alternative pathways

MLFTC Office of Data Strategy

  • Primarily uses PeopleSoft data (live, not census)
  • Data from sessions A, B, and C fall/spring/summer (includes minors, undergraduate certificates)

    More inclusive counts usually result in higher numbers than IA

  • Option to request a custom subset of students

  • Our nuanced understanding of teacher certification programs allows us to count these students in custom ways (in vs. out of MLFTC, traditional vs. alternative, etc.)

    More inclusive counts will likely result in higher TC numbers than IA

Can MLFTC’s Office of Data Strategy help me with data/measurement for a grant?

Yes, but due to our limited capacity, we strongly encourage you to include us in the planning process when scoping your grant data/measurement to make sure that the data will be available and that we will have the capacity to help when the time comes. 

When does MLFTC send out course evaluation surveys?

You can view survey and report distribution dates through the Online Course Evaluations website. For specific questions or issues during the administration of the college’s course evaluation surveys, please email educationevals@asu.edu.

What is the best way to contact the Data Strategy team? 

For a quick question, please email Mark McCain. To coordinate a new data request or research project, please fill out the Data Coordination Form.