Office of Data Strategy

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MLFTC’s Office of Data Strategy assists multiple audiences including college leadership, faculty members, state and federal agencies and national entities with ASU and MLFTC data for annual reports, grant and research projects, course and assignment data for program assessment, and assessment management systems for professional field experience.

What we do

A sampling of the types of projects ODS handles and can assist with:

  • U.S. News & World Report data collections and rank analyses for graduate programs

  • Title II reporting

  • Oversee program assessment process planning process and produce date for annual program assessment reports: University Office of Evaluation and Educational Effectiveness (UOEEE) process

  • Provide CoursEval results to leadership

  • Grant proposals and reporting

  • Research projects and partnerships

  • Teacher candidate assessment placement software support (TK20, Sonia)

  • End of program surveys

  • Various enrollment, program completion and graduation counts

  • Summary of Instruction reports as part of annual faculty reviews (3rd-year, promotion, and tenure reviews)

Work with us

  1. Review the University Office of Institutional Analysis webpage. You’ll find facts at a glance and a variety of reports already produced by the university.

  2. Visit ASU Analytics for available data that could be used for answering research questions. Sign in to explore detailed information and to sort and filter data.

  3. Use the Academic Enterprise Dashboards for college-wide data useful for preparing grants and similar research activities.

  4. Contact us. If data that you are looking for are not available, we encourage you to submit an ODS data request form. While not all questions are required, this form is intended to help gather information and guide conversations to fully understand the requirements. 

Submit data request

The ODS team reviews data request forms weekly, and reaches out to the faculty members to verify and confirm the request. Faculty members may bring any related information and documentation to the initial meeting. We’ll work with you to define the scope of work before locating, retrieving, verifying, cleaning, analyzing and presenting the data. 

Who we are

Get to know the Office of Data Strategy. Meet the team

Ashley Bennett, Data Analyst Senior
Claire Shaner, Research Analyst
Gustavo Lara, Academic Assoc NI PRN
Kattie Dolan, Data Analyst
Mark McCain, Director, Data Strategy and Compliance

Technology support

ODS provides technology support for program assessment tools including:

  • Tk20: Collaborative assessment and evaluation online between faculty, students, and mentor teachers for all activities related to professional field experience, and consistent signature assignments for all class numbers in the same course in Teacher Preparation Program.

  • iTeachAZ Dashboard: Simple view for assessment completion tracking, assessment and evaluation outcomes, and student support provided during professional field experience for faculty, administrators, and students.

  • iTeachAZ Mobile App: Webpage for submitting assessment and evaluation, especially when faculty is at the location with limited or no internet connection, and for submitting student support during professional field experience concern forms.

  • Course Eval: Course Eval is the platform the Teachers College utilizes to manage student course and instructor evaluations. 

For assistance with Tk20 on an individual basis, please email or submit a request support form (located in the top right corner after logging in to Tk20).

For assistance with Dashboard and/or Mobile App, please submit a request support form on the main page of Dashboard and/or Mobile App.

For questions or issues during the administration of the college’s course evaluation surveys, please email or view survey and report dates


ODS wants to assist with faculty research while fulfilling its obligation to respect student data privacy. The following tips may help you navigate issues of privacy: 

  • All staff and faculty members are bound by FERPA

  • Access to data requires compliance with FERPA and ASU policies around information security and data handling standards. For a helpful decision-making tool, see the ASU Research Administration FERPA Flowchart.

  • To protect student data, data stewards limit channels of access to ensure that data are only used for educational or administrative purposes in ways that are compliant with FERPA policy. Data sharing/use agreements may need to be secured.

  • There are other data security, data access and data reporting concerns beyond FERPA. ODS will address any of these as we scope new data requests.

  • If you intend to publish or publicly present on the data you are requesting, it is likely that you will need IRB/Human Subjects approval.

  • If you are going to have access to Personal Identifying Information, permission to data may need to be granted, ODS can help secure permission to information such as: 

    • Consideration for small cell sizes

    • Best practices for secure transmission of data

    • Confidentiality agreements

  • IRB approval may not be quite the same as permission for access

Learn more about available data

MLFTC data is a small part of the broader “data lake” of ASU data. Additionally, there are data areas such as teaching placement information and certification records which are unique to the nature of MLFTC programs and populations that are separate “data ponds” that feed into the broader data lake mentioned above.

What’s the difference between ASU Institutional Analysis counts and MLFTC ODS counts?

The table below summarizes some of the key differences in methodology for producing frequently requested counts of enrollment data. Due to unique characteristics of MLFTC programs, ODS uses methods that specifically target the MLFTC population. Depending on the purpose, you may wish to use counts produced by either ASU Institutional Analysis methods or MLFTC Office of Data Strategy methods.

ASU Institutional Analysis MLFTC Office of Data Strategy
  • Primarily uses Census data (University 21st day)

  • Data are from fall sessions A&C (excludes non primary programs)

  • May result in lower numbers inconsistent with ODS’s reporting

  • With teacher certification (TC) programs, IA may over report and may not include TC students that exist in other colleges; they do not differentiate between MAC and InMAC pathways

  • If interested in online programs, IA data may not include students in programs that start in session B or cases where students’ first enrollment is in session B
  • Methodology is consistent with federal reporting
  • Primarily uses PeopleSoft data (live, not census)

  • Focused on plan codes (both primary and non primary programs are extracted)

  • Data from sessions A, B, and C fall/spring/summer (includes minors, undergraduate certificates)

  • May result in higher TC numbers inconsistent with IA’s reporting

  • Parameters are defined by requestor rather than federal mandates

  • Teacher certification (TC) counts are defined in a variety of ways that may need to be operationalized by the requestor (e.g., officially accepted, just enrolled in the plan code/program, inside or outside of MLFTC, undergraduate certificate, bachelors, or masters, MAC vs. InMAC)

We encourage you to explore the ASU Analytics environment and find any existing reports that may answer your questions. Sites to guide your exploration include:

ASU Analytics
“The Analytics Environment was created to combine My Reports and ASU Dashboards, which are both at end of life, into one environment that will allow users to now go to only one place to meet all of their data needs. This environment is a compilation of various tools and data models so that reporting is easier and more efficient.”

How to access

  • Sign in with your ASURITE
  • Note that each unit within ASU hosts their own analytics group(s), and they manage access to their data and the types of reports offered.

University Office of Institutional Analysis (UOIA)
“The mission of Institutional Analysis is to provide the highest quality university information and support for the decision-making, planning, and reporting needs of the ASU community and beyond.”

Key resources

  • ASU Facts
  • Groups on Analytics
    • Institutional Analysis Reporting: “This site contains reports prepared by the University Office of Institutional Analysis including census data on enrollment, degrees, retention, faculty, and staff. Reports contain program-level data primarily for internal reporting and planning purposes. Access is open to employees with Provost Office approval.”
    • Institutional Analysis Reporting Student Data: “Open to staff with FERPA training who have access to student information.”